Group Bookings: Group Booking Engine
Posted by Erica Johnson on 10 Jun 2015 12:22 PM
What is the Group Booking Engine?
The Group Booking Engine is an online booking engine that offers a central location for individuals to book a room as part of a Group Reservation. By logging in to a secured area, bookings can be viewed and added to a group without having to contact the property directly.
The Group Booking Engine provides Rooming Lists, individual payment options and group booking details to give guests the information they need to choose a room and complete payment. Guests can select the Room type they want from availability based on the hard allocation in the Group Booking in MyPMS.
All bookings made on the group booking engine are automatically updated and managed in MyPMS giving the Group Booking Engine complete control without the time commitment of taking individual bookings.
The group booking engine can also be customized to your property by adding a logo banner, displaying your marketing policies and room type images.
Note: The Group Booking Engine is available to MyPMS customers who currently use the BookingEngine.
Features and Benefits
How does the Group Booking Engine work?
Customize the Group Booking Engine
There are several settings in the Setup Area of MyPMS that are used to customize the group booking engine to your property. You may already have some or all of these set up for your website booking engine. The booking engine settings that are already enabled will automatically be used on your group booking engine.
These settings are all located in SETUP in MyPMS.
Go to Group Booking Engine in the Online Manual for Step-by-step instructions.
Group Booking Engine Overview and Instructions for Guests
After the group booking is created. Give the Group contact the User ID (Confirmation #) and password and ask them to log in at https://groups.bookingcenter.com/
Note: If the Group check-in date is in the past, or the group has been cancelled, then the system will not allow anyone to log in.
Once logged in, the guest will be logged in to the Group Booking Engine and the Add Booking Tab.
The Group Booking Engine has four Tabs:
Rooming List – This list displays the bookings that have already been booked as part of the group.
Group Information – This page shows basic information about the group, i.e. check in and checkout dates, etc.
Property Information – Basic contact property Information, phone, address, Address of the property
To Customize a Group Letter with the USER ID and PASSWORD
After the group booking is created and assigned a password, you can then easily give the guest the login information by using a merge field in a custom Letter.
Sample Group Booking Engine Letter using Merge Fields for USER ID and PASSWORD. The following example shows how the Letter looks in the Template Editor with merge fields inserted for the User ID and Password. Please feel free to copy and paste this into your Group Booking Letter.