How to Edit Direct Bill payments to the Accounts Receivables (A/R) system after Check Out?
The BookingCenter Accounts Receivables (A/R) system takes all Direct Bill payments - both positive numbers (debits) and negative amounts (credits) - and posts them as line item on the Accounts Receivable Invoice for each booking.
However, there are time when operators err on managing the folio and positive (debits) or negative amounts (credits) need to be posted to an A/R after check out. This article explains how one does this.
The Accounts Receivables (A/R) system already has the invoice (or statement) sent to the Company and to the A/R Ageing. So, to make a credit or debit to the Company's account, you will need to post an adjustment to the ORIGINAL BOOKING, using the 'Add Payment' for the Direct Bill (DB:Company) for whatever positive (debits) and negative amounts (credits) you wish to make to the Company's A/R. These reconciliations will then be applied in real time to the Companies A/R on the original line item on the Invoice for this booking.
These payments must may then need to be be balanced with either an offset 'write off' receipt or an 'Adjustment' add charge item to get the folio in balance for Night Audit, depending on the situation.