HOW CAN I EXPORT MY FINANCIAL TRANSACTIONS TO QUICKBOOKS, ACCOUNTEDGE,
SAGE, OR M.Y.O.B ?
BookingCenter Desktop PMS and MyPMS handle interfacing to G/L systems
differently.
Since the Desktop Pro is an older product (begun in 1993 and developed
continuo...
To run a tax report in MyPMS follow these steps:
Go to REPORTS | ACCOUNTING | TRANSACTIONS
Choose a Start date and End date Choose the Transaction category for
Tax.This will return all transactions that were recorded between the
time period for Tax(es...
The BookingCenter MyPMS system has a complete front and back office
reporting system, and can bill for all room charges, restaurant, and
taxes and service fees.
To run report in MyPMS, go under Reports and chose from the category
you need. Note that the...
TO START , USE THESE TWO REPORTS TO GET A PICTURE OF THE CURRENT DAY,
WEEK, MONTH, ETC. TRANSACTIONS,
Transaction Summary
[https://docs.bookingcenter.com/display/MYPMS/Transaction+Summary]:
Summary of all transactions for the day, Month to date and Year...
The Tax Exempt Report displays bookings that have been set to "Tax
Exempt" in the Booking Data of the booking. See Booking Data
[https://docs.bookingcenter.com/display/MYPMS/Booking+Data]
This is a manual setting that prevents tax from being automatical...
Taxes are configured in the Setup area under SETUP|SETTINGS|TAX
CONFIGURATION
In North America, most businesses charge taxes _ON TOP OF_ their
rates, as they do not advertise taxed rates. If you do not charge tax,
don't tick either box for "Collect". If...
The High Balance report is only used for clients using MyCard (the
integrated credit card processing for MyPMS).
The report looks for ALL auth amounts and when the folio(s) balance
has hit 90% of that amount, the High Balance report brings it to the
att...
How to Balance Forward past receivables when moving to MyPMS? When switching to any new system, the advanced deposits (ARD) and Advanced Charges (ARC) need to be posted to the new system. While there is 'right or wrong' way for doing this, the ...
When applying a "Negative Payment" to a credit card, there is no
authorization given. Thus, you will not see an auth code in the Manage
Credits Cards screen.
The credit will post to the card holder when 'Settle Credit Cards' is
clicked and the batch rep...
MY PROPERTY IS TAX INCLUSIVE AND I NEED TO CHANGE MY TAX RATE. HOW DO
I UPDATE IT PROPERLY?
Tax inclusive properties that need to adjust their tax rate must
follow a specific process to insure taxes update properly.
1) Click Setup to access the setup ...
There are times when one wishes to have a 'Tip' or 'Service Charge'
applied to Items (as a percentage or a flat fee) and then have tax
applied to both the Item and the
In these cases, one must be creative and use the flexible Tax system
smartly. Let's ...
This report uses the System Date to report on all bookings between the
time period selected.
This report is primarily used to analyze the booking activity in your
property via the sort categories (Room Type, Rate, Source, User, etc)
chosen.
This repo...
I POSTED A SINGLE PAYMENT. WHY DO I SEE IT AS MULTIPLE TRANSACTIONS ON
THE BATCH REPORT?
This can occur when you are posting a payment to a credit card on file
that has an existing authorization and the payment exceeds the
authorization amount.When that...
INTERFACING TO YOUR G/L (QUICKBOOKS, MYOB ACCOUNTEDGE, SAGE,
PEACHTREE, ETC)
First our disclaimer:
The nature of hospitality financial tracking is mixed between accrual
and cash accounting methodologies. For those users who want to use
MyPMS to download...
General Ledger coding for financial tracking Often times we get asked to facilitate importing of data into G/L and financial tracking systems. When you name an Inventory Group and/or an Inventory Item (for example room rent is usually Group: ROOM and Ite...
It's possible that the processor may be someone other than TSYS, so
that Merchant is Front End (aka FE) only on TSYS with Global/First
Data/Nashville/etc as their Backend (aka BE). IF we are getting Auths
but there is no settlement then there might be ded...
Each Travel Agent can have it's own commission rate. When a booking is
associated to a Travel Agent and completed and checked out, the
commission rate is calculated in the Travel Agent commission report.
Set this by entering the Setup Area, choose relatio...
This BOOKING PRODUCTION REPORT is meant to pull a list of bookings
that were initially booked between a date range. This is a perfect
report for showing how productive your staff is at booking rooms,
regardless of when they are to check in, or even whethe...
The first step in making a 'Direct bill' relationship with a Company
is creating a Company record in the Setup area. Go to SETUP |
RELATIONSHIPS | COMPANIES. This creates the Company relationship,
extends credit to the Company, opens an AR Account and app...
The advanced charges report are Charges (Items) posted on folios for
bookings where the Arrival Date is either TODAY (and check in has yet
to occur) or still in the FUTURE. Thus, this lists all 'current
liabilities' where you have booked a revenue categor...
TAX EXEMPT FROM ONLY ONE OR MORE TAXE AND NOT ALLÂ TAXES
MyPMS sallow the exemption of any tax via the 'tax exempt' feature. In
addition, for propeties who offer exemptions for one type of tax, but
not for others, there is a feature for 'Rent Exempt' only...
Detail on every Income ('charges') and Payment categories are listed
on the Transactions Report by the System Date on which the Charge or
Payment was posted to a Folio.
If there are specific sub-category totals you wish to focus on, use
the drop-down me...
REPORTS- TOP HELP ARTICLES
This page highlights the Top Help Articles users have found to be most
usefull when working with the Reports:
KNOWLEDGEBASE ARTICLES:
What types of Accounting Reports does MyPMS provide?
[https://support.bookingcenter.com/...
The Folio of every Guest Booking, Group Booking and House Account MUST
BE BALANCED on the departure date in order to check-out a guest AND to
complete the Night Audit. A guest due to check out with an unbalanced
folio will appear in the Night Audit under ...
The 'paying' of a Direct Bill (whether the folios have been placed
into a Statement or are in 'un-statemented invoices') is intended to
be made by a qualified accounting person _AFTER_ the charges and
payments have been finalized with the Company offered ...
In certain tax jurisdictions, there are different tax rates throughout
the year. This often takes place is locales where an occupancy tax
will be higher during peak tourist seasons.
The example below is based on an occupancy tax rate that is 11% from
Ju...
BookingCenter's supported EMV device
[https://www.bookingcenter.com/point-of-sale-hardware-and-forms/]s use
manual batch processes. We do not support 'auto batching' for EMV
MyCard [https://docs.bookingcenter.com/display/MYPMS/MyCard+EMV] to
avoid the nee...
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