Knowledgebase: Folio Management
House Accounts Folios: Set up and Manage
Posted by Erica Johnson on 04 Oct 2014 06:04 PM

House folios have the same functionality as the Guest folios, however they are NOT linked to a room number or Guest. House Account folios are useful when you have items other than Room related charges such as meals, point of sale items. This can be for an existing guest or for daily charges in a gift shop or restaurant.  You can create as many folios as you need and each folio will function independently using the basic folio operations.

To use the House Accounts for Gift Certificates, see Setup Gift Certificates.

Go to FRONT DESK | HOUSE ACCOUNTS to set up, manage and print House Folio accounts. The Primary Folio serves as your main House Account Folio and will always display as the default when you go to the House Accounts.

  • When you Add a Charge or Payment, it will automatically post to the Primary Folio unless have created another folio and chosen it when applying the transactions. See Add Folio
  • When Setting up a new folio, you have the ability to indicate which charges should automatically be charged to that folio. In the example below, Dinner is set to automatically charge to the Restaurant folio and the gift items to the Boutique folio. This can be changed manually at time of charge, bu this is a convenient way to ensure the charge goes to the correct folio. See Edit Folio
  • House Account folios can be open and closed at anytime as long as they are balanced. To balance the folio, a corresponding charge and payment must be applied. See Balance Folio and Close Folio
  • Remember each folio must be balanced in order to complete night audit, so be sure to make charges and take payments in the correct folios. If you are using a daily folio or have a one-time charge, you can close the folio after it is balanced. The transactions will be recorded and viewable in the Transactions Report. See See Folio and Night Audit
  • After a folio is closed, it can be located by using Search Folio

See the MyPMS User Manual for examples and step-by-step instructions on setting up and  managing House Account Folios


Related Articles

To Close a House Account Folio. See Closing House Account Folios

To use the POS Reciept Function. See House Accounts: POS Receipt Function

 

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